Status: Salaried, Exempt
Reports to: Controller
Responsible for all aspects of billing, timekeeper
setup, and rate management using Elite Legal Billing System, Elite Design
Gallery and various electronic billing packages. Coordinates with Accounts
Receivable/Collections Manager to promote timely processing of invoices,
appeals, and collections thereof.
Supervises Billing Specialists to
ensure accurate timely processing of all firm bills. Shares supervisory duties with Office
Managers for Billing Specialists located throughout the firm.
Assists Business Intake/Conflict
Manager in supervising work of File Opening/Conflicts Clerk.
Consults and coordinates with
attorneys, staff and Billing Specialists concerning billing procedures to meet
client-specific guidelines and requirements.
Manages Paperless and electronic billing processes.
Manages rates and rate exceptions.
Runs management reports monthly and on
demand such as unbilled, outstanding, collected amounts and hours billed.
Sets up new timekeepers, including
numbers and scheduled rates.
Handles Billing Manager end-of-month
Answers questions from staff
pertaining to billing and client set-ups in the billing system.
Supervision received and/or Given:
Works under general supervision from
the Controller - Operations receiving both oral and written instructions. Supervision given to Billing Specialists and
File Opening Clerk/ Conflicts Clerk.
5+ years of relevant Accounting or
Knowledge of Legal billing software
(Elite knowledge preferred).
Excellent computer skills including
general knowledge of spreadsheet, word processing, and database packages.
Above average written and verbal
Ability to manage multiple tasks
and/or problems simultaneously in an efficient manner.
This position requires sitting for long
periods of time while operating a computer.
At times, employees are required to work in excess of the normal work
schedule. Employees in this position
must be mobile, have the ability to bend, and have ability to lift and carry
files weighing approximately 10-15 lbs.