A/P Representative - 33130

Company: Follett ( Learn More )

General Information
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Job Description

Responsible for the timely and accurate processing of accounts payable documents and adherence to departmental and company policies. Provides training, assists others in resolving routine issues, and supports the supervisor. Creates documents and spreadsheets and uploads/downloads data from computer systems.

Specific Responsibilities:

  • Prepare invoices for payment including matching invoices to receiving paperwork and purchase orders and obtaining authorization for payment.
  • Perform detailed analysis of current and outstanding items on vendor statement such as invoices, chargeback, and credit memos/debit memos.
  • Pursue collections from vendors in debit balance in accordance with company policy.
  • Resolve purchase order, receipt, and invoice exceptions for accounts.
  • Respond to inquiries via phone/email/written correspondence from internal and external customers.
  • Act as a resource to other staff regarding routine issues, erroneous accounts, and computer problems.
  • Act as primary contact for assigned stores with responsibility for training stores on AP related procedures and responding to store inquiries via phone and e-mail.
  • Assist stores with resolution of RNP concerns and completion of inventory/receiver adjustment requests.
  • Resolve vendor credit holds with urgency and execute necessary steps to prevent future occurrences.
  • Act as a back-up to assist with Proforma processing during peak seasons.
  • #LI-JP1
    Job Requirements* Works on routine activities and tasks. * Follows established standards and procedures for processing and prioritizing work. * Duties and tasks are standardized. * Resolves routine questions and problems and works on problems of limited scope. * Learns and applies knowledge of basic tasks. Applies basic or general skills and procedures. * Uses and follows established and standard procedures to perform tasks. * Receives substantial guidance from manager. * Errors and actions affect the immediate group. * Works under close-to-sometimes-moderate supervision of manager. * Novice level with minimal training. * Knows basic procedures and processes. * Has approximately 1-3 years' experience.