Coord, Maintenance Waikiki Beach Hotel FT 18-012

Company: Aqua-Aston Hospitality ( Learn More )

General Information
Not Specified
Not Specified
Not Specified
Job Description

Come join our team!

From full-service resorts and stylish hotels to condominium resorts and comfortable budget properties in Hawaii and the continental United States, Honolulu-based Aqua-Aston Hospitality manages about 50 properties across five distinct brands designed to suit any lifestyle, taste or budget – Aston Hotels & Resorts, Instinct Hotel Collection, Aqua Hotels & Resorts, Lite Hotels and Maui Condo and Home. For more information visit or call the 24-hour call center at (855) 945-4092. Aqua-Aston Hospitality is an operating business of ILG, Inc. (Nasdaq: ILG), a leading global provider of professionally delivered vacation experiences.

Job Description

Job Purpose:

The Coordinator Maintenance will assist the Supervisor Engineering and Director of Engineering with the Clerical, Receptionist and various other administrative duties and coordination of work as directed. Responsibilities may also include assisting with guest requests as necessary. Coordinates input, assignment and billing of work orders to ensure timely response, accurate and timely billing and maximum productivity within the department’s scope of activities.

Maintains organizes and files shift logs related to dispatcher duties and a daily activity file containing, but not limited to completed work orders, event orders, PBX and Housekeeping dispatch reports, reconciliation of guest comment cards, utility bills, daily payroll, check distribution, input of daily work order recaps and the engineer’s shift log.

Job Responsibilities:


Performs clerical and receptionist duties including typing, filing, copying and answering the phones.


Maintains the Work Ticket System (HOTSOS).


Maintains the department budget enforcing purchasing policies and procedures. Maintains FF&E Capital Expenditure Program budgets.


Maintains department payroll, editing Kronos and processing transmittals for time off.


Maintains key control policies and procedures.


Maintains records and files on all maintenance contracts, permits and certifications.


Maintains preventive maintenance and repair schedules.


Maintains parts and tools inventory.




Perform other duties as assigned.

Job Qualifications:


High School degree/diploma. Minimum two year college graduate and/or Clerical/Technical School or equivalent experience.


  • Minimum two years working in an engineering department or similar line of work.
  • Understanding of basic office equipment
  • Must be computer literate with experience in working with Microsoft Word and Excel.
  • Very knowledgeable and versed in manual and/or computerized work ticket system.
  • Ability to communicate effectively
  • Pleasant and professional demeanor and attitude is a requirement.
  • Ability to type a minimum of 40-50 words per minute.
  • Must be competent in understanding procurement procedures and policies; purchasing, maintaining purchasing records, accounts payable and budget reconciliation.
  • Licenses/Certifications

    Benefits and Compensation

    We are committed to offering competitive pay and benefits to our employees.� We conduct regular compensation reviews to ensure that our employees continue to earn a fair and equitable compensation package relative to that of other industry competitors.

    Job Requirements