Document Manager, Information Scientist II/III

Company: Boehringer Ingelheim ( Learn More )

General Information
US-CT-Ridgefield
N/A
4 Year Degree
Full-Time
Not Specified
Not Specified
False
False
Job Description

Description:

Candidate will be hired at level commensurate with experience


Description\:

With minimal supervision proactively identify and enhance the information systems to support compliance and business requirements within local and global BI Research and Development. Act as a document and records management consultant to internal clients this position supports. This can include but not limited to supporting customers in the IDEA for Controlled Documents Application, coaching in procedural writing using technical author concepts, promoting global and local role-based curriculum concepts and supporting the Research and Development Laboratory Notebook Archive.

As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies' success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, diversity and inclusion, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim's high regard for our employees.

Document Specialist, Information Scientist II Duties & Responsibilities\:

  • Initiates and completes routine information search procedures in an independent and efficient manner. 

  • Initiates and manages document workflows, working with authors cross-functionally to make sure that SOPs and other documents are completed on time.  Plan for and coordinate release and distribution of documents.

  • Promotes use of tools and technical writing practices to improve documents.

  • Partners with the regulatory training group to maintain role based curriculums and manage distribution of notifications of local and corporate SOPs.

  • Position may be responsible for maintaining extensive knowledge of collection management procedures and systems.  This includes but is not limited to the administration of, and data entry responsibilities associated with, any computerized system used to accomplish these goals.   

  • Networks with other document coordinators and the user community to ensure system is optimal and addresses customer needs. 

  • Proposes new information delivery solutions based on client needs as well as overall understanding of drug development process.

  • Works within the immediate discipline as well as commences working within a multi-disciplinary and international environment.

  • Reports and treats data with a high level of integrity and ethics. Ensures systems are operating in a validated state participating in validation and change control activities, as needed.

  • Complies with all regulations including FDA, EPA, OSHA and USDA, performing all work in a compliant manner.  Maintains proper records in accordance with SOPs and policies.  Participates in and contributes to inspection readiness activities.

  • Acts as a representative on committees overseeing the content of policies/procedures, as assigned (author, review, approve and circulate policies and procedures to the user community.) 

  • Supports and embraces diversity as an employee and representative of BIPI.

  • Document Specialist, Information Scientist II Requirements\:

  • Bachelor’s Degree with 3+ years’ experience in related information research discipline or Master’s Degree in related field. Demonstrated knowledge of field

  • Ability to learn new technology and concepts and evaluate new electronic tools

  • Developing the ability to use BI Information Management/Document management systems IDEA, LOS, TrackWise)

  • Ability to detect problems and discuss with supervisor

  • Ability to troubleshoot

  • Demonstrate written and verbal communication skills

  • Develop the ability to write standard documents according to the appropriate template

  • Proven problem solving ability

  • Appropriate level of understanding of applicable regulations

  • Document Specialist, Information Scientist III Duties & Responsibilities\:

  • Initiates and completes routine and non-routine information requests in an independent and efficient manner; Makes judgments and recommendations to clients.  Troubleshoots effectively and solves problems independently.

  • Initiates and manages document workflows, working with authors cross-functionally to make sure that SOPs and other documents are completed on time.  Plan for and coordinate release and distribution of documents.

  • Promotes use of tools and technical writing practices to improve documents.

  • Partners with the regulatory training group to establish / maintain role based curriculums and manage distribution of notifications of local and corporate SOPs.

  • Keeps well informed of current information management or document management practices and systems.  This includes but is not limited to the administration of, and data entry responsibilities associated with, any computerized system used to accomplish these goals.  Attends training, technical or user group meetings and reports relevant information.  Makes oral presentations as assigned. 

  • Educates end-users on information tools and their use.  Collaborates in a customer service role.  Networks with other document coordinators and the user community to ensure system is optimal and addresses customer needs. 

  • Proposes new information delivery solutions based on client needs as well as overall understanding of drug development process.  May provide input to hardware or software purchases. 

  • Works within the immediate discipline, a multi-disciplinary environment and an international environment.

  • Reports and treats data with a high level of integrity and ethics.  Ensures systems are operating in a validated state participating in validation and change control activities, as needed.

  • Complies with all regulations including FDA, EPA, OSHA and USDA, performing all work in a compliant manner.  Maintains proper records in accordance with SOPs and policies.  Participates in and contributes to inspection readiness activities.

  • Acts as a representative on committees overseeing the content of policies/procedures, as assigned (author, review, approve and circulate policies and procedures to the user community.)

  • Supports and embraces diversity as an employee and representative of BIPI.

  • Represents group in absence of supervisor; teaches others in area of expertise.

  • Document Specialist, Information Scientist III Requirements\:

  • Master’s Degree with 3+ years’ experience in related information research discipline or Bachelor’s Degree with 7+ years or equivalent experience in related field

  • Demonstrates knowledge of field

  • Supplemental courses in area of expertise

  • Ability to learn new technology and concepts and evaluate, implement and validate new electronic tools

  • Demonstrating the ability to use BI Information Management/Document management systems (IDEA, LOS, TrackWise)

  • Propose new experimental designs in using electronic tools

  • Independent problem detection and works with supervisor  to devise strategies for solving problems

  • Proven problem solving ability

  • Demonstrating the ability to write standard documents

  • Demonstrating the ability to write non-standard documents and create new templates and procedures

  • Excellent written and verbal communication skills

  • Good organizational skills resulting in the ability to be self-directed and manage multiple projects

  • Appropriate level of understanding of applicable regulations

  • Able to act for supervisor in his/her absence

  • Eligibility Requirements\:

  • Must be legally authorized to work in the United States

  • Must be willing to submit to a background investigation, including verification of your past employment, criminal history, and educational background

  • Must be willing to take a drug test and post-offer physical (if required)

  • Must be 18 years of age or older

  •  Our Culture\:

    Boehringer Ingelheim is one of the world’s top 20 pharmaceutical companies and operates globally with approximately 50,000 employees.  Since our founding in 1885, the company has remained family-owned and today we are committed to creating value through innovation in three business areas including human pharmaceuticals, animal health and biopharmaceutical contract manufacturing.  Since we are privately held, we have the ability to take an innovative, long-term view.   Our focus is on scientific discoveries and the introduction of truly novel medicines that improve lives and provide valuable services and support to patients and their families.  Employees are challenged to take initiative and achieve outstanding results. Ultimately, our culture and drive allows us to maintain one of the highest levels of excellence in our industry. We are also deeply committed to our communities and our employees create and engage in programs that strengthen the neighborhoods where we live and work.  Boehringer Ingelheim, including Boehringer Ingelheim Pharmaceuticals, Inc., Boehringer Ingelheim USA, Boehringer Ingelheim Animal Health USA, Inc., Merial Barceloneta, LLC and Boehringer Ingelheim Fremont, Inc. is an equal opportunity and affirmative action employer committed to a culturally diverse workforce.  All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender identity or expression; affectional or sexual orientation; disability; veteran or military status, including protected veteran status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

    Boehringer Ingelheim is firmly committed to ensuring a safe, healthy, productive and efficient work environment for our employees, partners and customers. As part of that commitment, Boehringer Ingelheim conducts pre-employment verifications and drug screenings.

    Job Requirements