Administrative/Payroll Professional for a Steel Mill - Burns Harbor, IN

Company: Allied Universal ( Learn More )

General Information
US-IN-Burns Harbor
High School
Not Specified
Not Specified
Job Description

Allied Universal, a leading facility services company and the largest security force in North America with over 150,000 employees, provides unparalleled security services and solutions. With headquarters in Santa Ana, Calif., and Conshohocken, Pa., Allied Universal combines people and technology to deliver evolving, tailored solutions that allow our clients to focus on their core business. An unrelenting focus on clients’ success creates partnerships rooted in quality and value, and is supported by experience gained from being in business for over 50 years. Through our people and leading services, systems and solutions…Allied Universal is there for you.

Job Description

Allied Universal is currently seeking a Lobby/Receptionist at our local branch office to oversee front desk operations that will include answering and responding to incoming calls, greeting and directing visitors and general administrative duties for branch staff.

Additional responsibilities may include, but are not limited to the following:

  • Good working knowledge of Microsoft Office to include Word, Excel. Power Point and Outlook. Ability to initiate and design necessary forms for documentation and record keeping of department functions.
  • Ability to learn and utilize third party software. This will include Matrix software for access control, ExacqVision software for video applications, CIP software for report writing and Track software for Allied Universal employee timekeeping purposes
  • Ability to learn and utilize Allied Universal software for scheduling and payroll applications. Scheduling will involve the weekly schedules and payroll entries for the site where assigned.
  • Coordination and Management of department reports and documents. 
  • Supervision and distribution of department clerical duties to Receptionist, Pass Control personnel and Dispatchers on an as needed basis. 
  • Support for the Training Department to include preparation of training material, presentations and documentation of drills and training records
  • Scheduling and payroll responsibilities
  • Assist with personnel file maintenance following corporate HR guidelines;
  • Assist with WinTeam data entry and file maintenance as directed by Human Resource staff;
  • Assist with guard card license reporting processes for new hires and perform weekly guard card audit reports as directed by Human Resource staff;
  • Maintain office supplies and organization of office in general;
  • May assist Human Resource Coordinator to maintain uniform program, including measuring and ordering initial uniforms, tracking issuance to existing personnel, collection of uniforms, and request for issuance of uniform refunds;
  • Assist with various administrative duties as assigned.
  • Qualified candidates for the Receptionist position will meet the minimum requirements, as described below:

  • High school diploma (or equivalent) required. 3-4 years of prior receptionist and/or Human Resources or related experience required;
  • Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers;
  • Demonstrated outstanding organizational skills required; ability to accurately maintain and organize large volumes of paperwork;
  • Excellent verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player;
  • Excellent computer skills including Microsoft Office products, internet and websites required; prior experience using HRIS automated systems a strong plus.
  • Closing

    Allied Universal provides unparalleled service, systems and solutions to the people and business of our communities, and is North America’s leading security services provider. With over 140,000 employees, Allied Universal delivers high-quality, tailored solutions, which allows clients to focus on their core business. For more information: 866.825.5433 or

    We proudly support the Veteran Jobs Mission, a group of over 200 companies that have committed to collectively hiring a total of one million military veterans.

    Allied Universal Services is an Equal Opportunity Employer committed to hiring a diverse workforce.

    SAJ *CB-MW

    Requisition ID 2018-189950
    Job Requirements