Administrative Specialist

Company: Coleman Worldwide Moving ( Learn More )

General Information
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Job Description The Administrative Assistant will assist in the day-to-day operations of front office claims, billing, and scheduling.

Essential Functions and Duties:
  • Separate and process all incoming mail, faxes and emails addressed to location
  • Process requests for information from corporate office, prepare quote packages for COD and corporate customers
  • Retrieve claims and documents received in the mail from customers and disperse them as needed
  • Print and put in order all documents retrieved out of email
  • Check mail and disperse as needed
  • Perform customer care duties including communicating with customers regarding driver arrival times, scheduling pick-ups and drop-off times, taking in claims, etc.
  • Assist with collecting timecard information and working with other office staff to resolve pay issues
  • Answer all incoming calls and direct to respective parties
  • Greet all visitors who come into front office

  • Knowledge, Skills and Abilities:
  • Knowledge of company software
  • Interpersonal communication
  • Organizational skills
  • Ability to multitask

  • Working Conditions:
  • Indoors
  • Office Environment
  • Sitting for long periods of time
  • Frequent use of telephone
  • Take part in a company that has been successful for over 100 years and is still growing - join the Coleman Team today!

    Job Requirements