Document Indexing Clerk

Company: Novitex Enterprise Solutions ( Learn More )

General Information
High School
Not Specified
Not Specified
Job Description Position Exempt StatusNon-ExemptWeekly Scheduled Hours40Scheduled Shift1st ShiftJob Description

Novitex Enterprise Solutions is looking to fill a Document Indexing Clerk position in Stamford, CT.  The schedule will be Monday - Friday, first shift. The starting pay for this position will be around $13.50 per hour and will vary based on experience. Candidates who successfully complete their first 90 days of employment will also be given an additional $1.00 increase to their hourly rate.

In addition to being organized and able to multitask, this role requires a go-getter with a positive work ethic who is excited to work with the leading provider of innovative, cloud-based solutions in the document outsourcing industry.

Some perks of the job:

Employees working 30 or more hours per week may qualify for:

  • Paid holidays, vacation and sick time
  • 401k
  • Benefits Health & Welfare Package including –Medical, Dental, Vision
  • Exclusive discounts on entertainment, health & wellness, travel and MUCH MORE!
  • So what will you actually be doing?

    With a strong attention to detail, this role will facilitate a variety of mailroom tasks to ensure high levels of customer service in a fast paced environment.

    A Print and Copy Clerk’s daily tasks will involve:

  • Perform any and all duties as assigned by management to include; assisting in scan center, prep, scan and audit documents.
  • Work with confidental documents, including running motor vehicle registrations per the client requests mailing out certified policies and letters, run reports, email and work in client databases.
  • Communicate to clients via email and phone calls, Maintain highest levels of customer care while demonstrating a friendly and cooperative attitude at all times. 
  • Know, understand and adhere to business procedure guidelines at all times.  Take direction from site manager as required.  Participate in cross training of responsibilities as appropriate; especially creating motor carrier certificates of insurance.. 
  • Maintain all logs and reporting documentation as required.  Understand and adhere to all safety procedures. 
  • Ability to work overtime if needed. 
  • Effectively communicate both verbally and written, with clients and company personnel. 
  • Effectively work individually or in a team environment. 
  • Demonstrate competency in performing multiple functional tasks.
  • OK, I'm interested... But is it really the job for me?

    You need great people skills, patience and the ability to multi-task to be good at this job. Other aspects of your background will include:

  • Experience with various hardware platforms including PC’s, servers, scanners, printers, and MFD’s.
  • Demonstrated customer service skills and the ability to multi-task and meet deadlines.
  • 1 year of related experience.
  • Detail oriented, highly organized and quality conscious.
  • Lift up to 55 pounds with or without accommodations.
  • Availability to work additional hours.
  • High school diploma or GED required
  • Must have 1 year driving experience.
  • Preferred Qualifications:

  • Prior experience with law firms or legal process, particularly production and trial preparation.
  • Knowledge of reprographics, imaging services and workflow processes.

    The contractor will not discharge or in any other manner discriminate against employees or  applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.


    Job Requirements