Administrative Manager

Company: Jacobs ( Learn More )

General Information
US-UT-Salt Lake City
4 Year Degree
At least 5 year(s)
Job Description

The Administrative Manager provides supervisory guidance and direction to a multi-function, complex support center.Provides subordinate supervisors, task leaders, and employees with work direction while delegating authority to carry

out responsibilities. Samples work and work products to ensure accuracy and compliance with objectives. Continuously plans and schedules the work of subordinates ensures effective performance. Establishes realistic and attainable

objectives. Assists employees with problem resolution; recognizes and commends individual and team merit/performance.

Addresses, documents, and takes steps to improve poor performance and encourage exemplary performance. Recommends promotions, salary increases, or disciplinary actions as individual cases warrant. Compiles with and

supports EEO/AA programs. Develops innovative approaches to non-routine, non-re-recurring work request based on expertise knowledge of

organizational philosophies, and consideration of customer requirements. Develops and makes recommendations on budgets, plans, and guidelines for acceptable accomplishment of company and customer objectives in area

of responsibility.

Keeps superiors informed of significant developments. Manages administrative support staff, prepares contract cost estimates, prepares client invoicing, interfaces with government customers, develops reporting requirements, oversees administration of business systems, develops, collects, and analyzes business metrics and associated corrective action plans, develops and administers business procedures. Other duties as assigned. Travel may be required.

Education and Experience:

Baccalaureate in finance or accounting with at least 7 years experience as a Business Manager on a Government contract; or 12 years equivalent combination of education and experience.

Must have experience in Government contract and cost management. Must have direct experience in the management of: procurement, human resources, accounts payable, property management and business management.

Your ability to obtain and maintain the US Government security clearance or a favorable National Agency Check Inquiry (NACI) is necessary to perform the tasks of the position for which you are being employed. If you do not currently have the appropriate security clearance of NACI, you will have ten (10) days to obtain an interim security clearance or a favorable NACI. Failure to receive an interim clearance within ten (10) days of the submission of your eQIP questionnaire to DSS will render this offer null and void, additionally, failure to obtain and maintain a final security clearance or NACI will result in the termination of your employment.

Essential Functions
Physical Requirements
  • Work may involve sitting or standing for extended periods of time.
  • Position may require filing, typing, and reading from a computer screen.
  • Must have sufficient mobility, included but not limited to: bending, reaching, turning and kneeling to complete daily duties in a timely and efficient manner.
  • Must be able to lift and carry up to 50 pounds.
  • There is a possibility that due to parking availability and location of work, walking moderate to long distances may be required.

  • Work Environment
  • Generally an office environment, but can involve inside or outside work depending on task.

  • An inside environment may be a cubicle (considerations: close quarters, low to moderate noise, bright or dim lighting).

  • Outside work may include various environmental conditions including hot and cold climates.

  • Needs to be able to work well with co-workers and all levels of management.

  • No hazards on job or unusual environmental conditions.

  • Office is located on site in Government spaces at: Dugway Proving Ground, UT.

  • Equipment and Machines
  • Ability to operate office equipment such as a personal computer, printer, copy machine, telephone, fax machine and other equipment including desk supplies and other work related tools as required.

  • Attendance
  • Regular hours will be between Monday-Thursday 7:00 a.m. - 5:30 p.m.

  • Regular attendance of scheduled hours is extremely important, but not critical, except for deadlines and meetings.

  • Punctuality and regular attendance are necessary to meet deadlines.

  • Must exhibit flexibility of work hours to adjust to surge situations based on critical mission requirements.

  • Other Essential Functions
  • Must demonstrate professional behavior at all times when dealing with customers, management and co-workers.

  • Must have clear, concise and accurate communications skills in English, both verbal and written.

  • Grooming and dress must be appropriate for the position and must not impose a safety risk to employees or others.

  • Must maintain a positive work atmosphere by behaving and communicating in a professional manner.

  • Independent personal transportation to office or work site is required.

  • Travel to and from customer's locations and the test fields may be required to support projects.

  • This may involve airline travel. In some cases, accommodations can possibly be made for POV, if necessary.

  • When operating any vehicle for work purposes, must wear seat belt and in addition, no cellular devices are to be used when vehicle is in motion.

  • The Jacobs System Lifecycle Group (SLG) enables the success of Department of Defense (DOD) and other Governmental organizations by providing unmatched systems life-cycle solutions. As a partner to our clients, we focus on innovative and cutting edge solutions that drive value. We take pride in sustaining a strong culture by remaining true to our Core Values: Profitable Growth is an Imperative, People are the heart of our business, Clients are our valued partners, and Performance excellence is our commitment. Jacobs offers a partnership in which you can grow personally and professionally with the advantages of strong leadership, competitive compensation and rewarding career paths. Come join the team whose work is destined to have a long-range effect on future generations.

    Job RequirementsBaccalaureate in finance or accounting with at least 7 years experience as a Business Manager on a Government contract; or 12 years equivalent combination of education and experience. Must have experience in Government contract and cost management.